Free Travel Planner Spreadsheet Template

Get a trip planner spreadsheet for Excel or Google Sheets in one click, free and with no sign-up. Pick the tabs you need (itinerary, budget, expense log, packing list, bookings, checklist and contacts), set your dates and travellers, and download a workbook where the tabs are linked by formulas.

Destination (optional)Names the file and the Overview tabStart date (optional)Fills every day's date; change it later in the sheetTrip length (days)One block of rows per dayTravellersUsed for “Paid by” and who owes whomCurrencyShown in the money column headers

Traveller names (optional)

Traveller 1Traveller 2

Tabs to include

OverviewTrip dates, countdown and live totals from the other tabs. Always included.Day-by-day itineraryOne block per day with the date filled in, time slots, places, booking refs and costs.BudgetPlanned vs spent per category; spent fills in from the Expenses tab.Expense logDate, item, category and who paid, with drop-down lists. Shows who owes whom on the Budget tab.Packing listA starter checklist for your trip length and type, with a Packed column.Flights & bookingsFlights, stays, trains, car hire and tours with confirmation numbers in one place.Pre-trip checklistWhat to do 8 weeks, 4 weeks, 1 week and 1 day before you leave.Contacts & documentsEmergency contacts, insurance policy, embassy and accommodation numbers.

Trip type

Shapes the packing list and checklist (passport and visa reminders when you pick International).

Trip

Getting there

Weather & who

What's in the trip planner template

Overview: trip dates, a days-to-go countdown, and live totals for budget, spending, packing and the checklist.
Day-by-day itinerary: One block per day with the date filled in, time slots, places, booking refs and costs.
Budget: Planned vs spent per category; spent fills in from the Expenses tab.
Expense log: Date, item, category and who paid, with drop-down lists. Shows who owes whom on the Budget tab.
Packing list: A starter checklist for your trip length and type, with a Packed column.
Flights & bookings: Flights, stays, trains, car hire and tours with confirmation numbers in one place.
Pre-trip checklist: What to do 8 weeks, 4 weeks, 1 week and 1 day before you leave.
Contacts & documents: Emergency contacts, insurance policy, embassy and accommodation numbers.

How to open it in Google Sheets

Download the .xlsx file above.
In Google Sheets, open a blank spreadsheet and choose File → Import → Upload, then pick the file and choose Replace spreadsheet.
Or upload the file to Google Drive and open it with Google Sheets. Formulas and drop-down lists keep working, and you can share the sheet with your travel group.

Spreadsheet or online planner?

A spreadsheet is best when you want everything in one file you control, or a group editing the same sheet. If you would rather start from a ready-made route, open an itinerary template or the itinerary generator; to work out costs first, try the travel budget calculator. See which itinerary format to use for the trade-offs.

Frequently asked questions

Is this travel planner spreadsheet free?

Yes. The template is free to download and use, with no sign-up and no watermark.

Does it work in Google Sheets?

Yes. Download the .xlsx file, then in Google Sheets choose File → Import → Upload (or upload it to Google Drive and open it with Google Sheets). Formulas and drop-down lists carry over.

Which tabs does the trip planner template include?

An Overview with dates, a countdown and live totals, plus whichever you pick: day-by-day itinerary, budget, expense log, packing list, flights and bookings, pre-trip checklist, and contacts.

Does the budget add up by itself?

Yes. Expenses you log are totalled per category on the Budget tab against what you planned, and with two or more travellers it shows who paid what and who owes whom, split equally.

Do the dates update if my trip moves?

Yes. Change the start date on the Overview tab and every day on the Itinerary tab, the end date and the countdown update.

Is my information uploaded anywhere?

No. The spreadsheet is built in your browser and saved straight to your device; nothing you type is sent to our server.

Where do the packing list and checklist come from?

Fixed rules, not AI: the items depend on trip length and the trip types you tick (for example, International adds passport and visa reminders). Edit them freely in the sheet.

Can I get a filled-in itinerary instead of a blank one?

Yes. Open one of 914 itinerary templates or the itinerary generator, then download it as Excel or copy it to Google Sheets.

Overview	16 rows
Itinerary	29 rows
Budget	12 rows
Expenses	150 rows
Packing	37 rows
Bookings	20 rows
Checklist	17 rows
Contacts	7 rows