Travel Calendar: Add Your Itinerary to Google, Apple or Outlook
Turn your travel itinerary into calendar events: pick the date of day one and download an .ics file that adds every timed stop to Google, Apple or Outlook Calendar. Edit the sample below (Barcelona in 3 days) or start blank, then use the download bar.
How to use this template
- Open a route or start a blank itinerary, and make sure each activity you want in your calendar has a time.
- Select Calendar in the download bar and choose the date of day one. Trips saved with a start date skip this step.
- Open the downloaded .ics file. On a phone or Mac it opens in your calendar app; in Google Calendar choose Settings → Import & export → Import.
- Consider importing into a new, separate calendar so you can hide or delete the whole trip in one step.
Each timed activity becomes one event at the local time shown in the itinerary, so a 10:00 museum visit appears at 10:00 at your destination. The calendar file is a snapshot: it does not sync, so download it again after you change the plan. Activities without a time are left out.
Not sure which format fits? Compare spreadsheets, PDF and trip-planning apps, or choose a different destination.
Frequently asked questions
Can I add a travel itinerary to my calendar?
Yes. Edit any of 1,215 itineraries (or a blank one), click Calendar, choose the date of day one and open the .ics file. It is free with a free account.
Does it work with Google Calendar?
Yes. In Google Calendar on a computer, open Settings, then Import & export, and import the .ics file into the calendar you choose. Apple Calendar and Outlook open the file directly.
Which activities become events?
Every activity with a time. Each event uses the activity's duration, title, address and notes; activities without a time are left out.
What time zone do the events use?
None: they are floating local times, so an activity at 10:00 shows at 10:00 wherever your phone is. That matches the itinerary once you are at your destination.
Does the calendar update when I edit the itinerary?
No. The file is a one-time snapshot; download and import it again after you change the plan, ideally into a separate calendar you can clear first.
Are my bookings included?
For trips saved to My trips, yes: flights, hotels and other bookings with a date are added too, as timed or all-day events.